Constitution

Name

1. The association shall be known as the Llandyssil Community
   Charitable Trust (The Trust)

Objects, Powers and Area of Benefit

2. The property, on which a 25 year lease has been granted by the
   Church in Wales, consisting of the Village Hall/Old School Hall and
   any other building or part of building covered by said lease
   (hereafter called the ‘trust property’) shall be held in
   trust for the purposes of a Community Hall for the use of the
   inhabitants of the parish and district of Llandyssil in the county
   of Montgomeryshire, including meetings, classes, lectures,
   recreation and other leisure activities, with the object of
   improving the conditions of the inhabitants without distinction of
   political, religious or other opinions.
3. The Trust shall be administered by a committee of management.
4. The Trust and its Management Committee exist to run the
   Community Hall efficiently for the use and benefit of the community
   and district of Llandyssil. It shall determine annually the rates of
   hire of the Community Hall and any income not needed as balance for
   working purposes shall be banked or invested.
5. The Trust and its Management Committee shall be bound by the terms
   of the lease signed with the Church in Wales with regards to the
   Trust Property.
6. The Trust and its Management Committee shall have the power to raise
   funds and may receive additional donations or endowments for the
   general purpose of benefiting the community.
7. The Trust shall have the power to employ persons to ensure that
   trust property is maintained inside and out.
8. The Trust shall provide indemnity insurance for the users of the
   trust property, provided that any such insurance shall not extend to
   any claim arising from any act of omission which the users knew to
   be a breach of trust, or which was committed by users in reckless
   disregard of whether it was a breach of duty or breach of trust or
   not, and shall provide all other necessary insurance.
9. The Trust shall maintain policies covering Equal Opportunities, the
   Environment and Health and Safety. These policies will be formally
   adopted by the Management Committee. They will be reviewed regularly
   and updated as necessary to ensure that they comply with all current
   legislation
10. The Trust will comply with the Welsh Language Act.

    Procedures and Rules

11. The Llandyssil Community Charitable Trust shall have a minimum of
    four Trustees.
12. The Trustees will be legally responsible for the management of
    the Trust to meet Charity Commission requirements and for upholding
    the terms of the lease.
13. The Management Committee, which will be responsible for the
    management of the trust property, shall consist of up to 12 elected
    members, six representative members and six co-opted members
14. All inhabitants of the area of benefit of eighteen years and upwards
    shall be entitled to attend and vote at the AGM.
15. The Trustees and elected members of the Management Committee shall
    be elected at the AGM. All Trustees and elected members shall be
    bound by the constitution.
16. The representative members of the Management Committee shall be
    appointed by such bodies as regularly use the Village Hall. Each
    body shall appoint one representative for a period of one year to
    serve on the Management Committee.
17. Co-opted members shall be appointed at a duly constituted
    meeting of the Management Committee.
18. Membership of the Committee shall commence at the end of the AGM or
    at the end of the meeting at which the member has been appointed or
    co-opted.
19. All members of the Committee shall retire at the beginning of
    the AGM following their election, appointment of co-option but may
    be re-elected, re-appointed or re-co-opted.
20. In the event of application for membership of the Committee being
    received from any existing or newly formed organisation in the area
    of benefit, the Committee may – upon a resolution supported by
    not less than two thirds of the members present – allow such
    organisation to appoint a representative member of the Committee.
21. Any member who fails to attend four consecutive meetings without
    apologies or good reason will be deemed to have resigned.
22. The Committee shall hold at least four meetings a year. A Special
    Meeting may be summoned at any time by the Chair or any two members
    upon seven days clear notice being given to al members of the matter
    to be discussed.
23. The Committee, at the AGM or the first meeting thereafter, shall
    elect one of their number to chair the meetings and one to be
    vice-Chair. In the absence of the Chair, the vice-Chair will
    preside. Otherwise the members present, before any business is
    transacted , choose one of their number to preside at the said
    meeting
24. A Secretary and Treasurer shall be elected, appointed or co-opted at
    the AGM. The Chair, Secretary or Treasurer shall be eligible for
    re-election at the end of their term of office. If a vacancy occurs
    mid term, the Management Committee shall have the powers to co-opt a
    replacement until the next AGM.
25. For any meeting to be quorate a minimum of four members or two
    thirds of members must be present. Every matter on the Agenda shall
    be determined by the majority of members present by the exercise of
    vote. In case of equality of votes the Chair of the meeting shall
    have a second, or casting, vote.
26. The AGM shall be held in the month of April (31^st March
    year end) or as soon as practicable thereafter. If
    appropriate/requested, members of the Trust will meet the Managing
    Trustees (Churchwardens and Rector) two weeks before the AGM so that
    they may inform them of any material issues.
27. AGMs shall be convened by the Management Committee and public
    notice of every AGM shall be given in the area of benefit at least
    fourteen days before the date of the AGM by affixing a notice to
    some conspicuous part of the trust property or any other conspicuous
    place in the area of benefit.
28. The Chair of the AGM shall be the current Chair of the
    Committee. In his/her absence the vice-Chair will preside. Otherwise
    the members present, before any business is transacted, will choose
    one of their number to preside at the said meeting. In case of
    equality of votes the Chair of the meeting shall have a second, or
    casting, vote.
29. The Management Committee shall provide and keep Minutes and
    Accounts. The minutes shall be available to any member of the
    benefit area of the age of eighteen or upwards on request. The
    Management Committee shall present to each AGM the Report and
    Accounts for the preceding year.

Declaring interest

30. Except in special circumstances and with the approval in writing of
    the Charity Commissioners no member of the Committee, or of his or
    her family, shall hold any interest in any property relating to the
    Trust otherwise than as a trustee for the purposes thereof, or to
    receive any remuneration, or have a vested interest in the supply of
    work or goods at the cost of the charity.
31. Any member making special gain or advancement by the passing of any
    resolution must declare any interest in such resolution and shall
    be asked to leave during voting.

Dissolution

32. If the Committee decides at any time that it is necessary or
    advisable to discontinue the use of the trust property it shall call
    a meeting of the inhabitants of the age of eighteen and upwards of
    the area of benefit to determine action. Such a meeting shall be
    advertised prominently as per Clause 26 and shall state the terms of
    the resolution to be resolved. Any decision shall be confirmed by
    three quarters of such inhabitants as are present and have the right
    to vote. At such meeting the lessees may, at the request of the
    Management Committee and with consent of the Charity Commissioners,
    surrender their leasehold interest in the trust property for such
    consideration and upon such terms, as may be approved by the Charity
    Commissioners and the lessors. All assets belonging to the charity
    shall with the consent aforesaid be applied either to the purchase
    of other property approved by the Management Committee, to be held
    in trust for the purposes set out in Clause 2, or as near thereto as
    circumstances permit, used towards such charitable purposes and
    benefits of the inhabitants of the area of benefit as may be
    approved by the Charity Commissioners, subject first to the payment
    of any liabilities. In the interim, such assets shall be held or
    invested in keeping with the furthering of the purposes specified in
    Clause 2.

Altering the rules

33. The Committee may alter the constitution and rules for the
    management of the Trust by a resolution passed by not less than
    two-thirds of the members present and voting at an AGM or Special
    Meeting. The notice of the AGM or Special Meeting must be given
    fourteen days in advance and must include notice of the resolution,
    setting out the terms of the alteration proposed. Approval in
    writing must be obtained from any authority which may have
    jurisdiction over the objects of the unincorporated association.

Constitution of the Llandyssil Community Charitable Trust and Management Committee.

Legal structure : Unincorporated Association. Charity number 1113264.

Type of Venture : Charitable Voluntary Sector Body